Why Use Fax To Email Instead Of A Fax Machine?
Posted by Knowledge Guy in Computers and Technology, tags: Access Fax, Advent Of The Internet, Busy Signal, Conventional Fax, Electronic Format, Electronic Solution, Email Faxes, Email Inbox, Email Programs, Fax, Fax 2 email, Fax Machine, Fax To Email, Incoming Fax, incoming fax email, Incoming Faxes, No Doubt, Old Style, Paper Copies, Personal Mailbox, Printing Costs, Privacy Protection, Private Faxes, Substantial FeeTwenty years ago there was no such thing as a fax to email service. This is an industry that sprang up after the advent of the Internet. What are the advantages of using such a service over a conventional fax machine?
Incoming faxes at no charge: You do not pay anything for incoming faxes. There’s no per fax fee involved and you don’t pay a monthly subscription either. In the old days many small businesses had to make use of an external company to receive faxes on their behalf and print them at quite a substantial fee.
Privacy protection: If you frequently receive private faxes which you don’t want everybody at the office to read, this kind of fax to email service is ideal for you. Every fax will be delivered to your personal mailbox and nobody else will be aware of its contents but you, unless you want to share it.
Faxes stored electronically: Incoming fax to email faxes will be delivered in an electronic format and be stored in your email inbox. From there you can either print them, or you can make a backup of the inbox to make sure the fax never gets lost. Most email programs also allow you to create folders, so you can file the fax in an appropriate folder.
Cut printing costs: With an old-fashioned fax machine every fax has to be printed so you can have a copy. Experience has no doubt taught you that less than half of all faxes really need to be printed, but what else could you do? With an electronic solution you only need to print the couple of faxes of which you need paper copies – the others can simply be filed electronically.
Easy access: With an old-style fax machine, you only have access to your faxes if you are next to the machine. With a fax to mail solution, you’ll be able to access your faxes from any location around the globe where you have email access.
Fax lines never busy: We all know how frustrating it is and how much lost business it can cost you if your fax line is overloaded and gives a busy signal eighty percent of the time. With a fax to email service this will never happen, since you can receive simultaneous faxes at the same time – the line will never be engaged.
Dedicated fax number: As it sometimes goes with businesses, you might one day have to move to different premises, requiring a new fax number. This doesn’t only mean you have to notify every single customer, change your website and have new business stationery printed, you also have to change all your online and offline advertisements. With a fax to email service you get a number for life that will remain the same regardless of where your business moves to.
